MARRIAGE CELEBRATION EXPO 2019
HOLIDAY & CONFERENCE – EXHIBITING RULES
The Universal World Entertainment Group, acting through its officers, directors, agents or employees authorized to act for it is the Management of the Exhibit.
EXHIBIT LOCATION AND DATES: The selected expo venue, facility, dates or hours are subject to change at the discretion of the show management. Exhibitors will be notified of any change well in advance. Initial Schedule will be posted at www.marriagecelebrationexpo.com please check back. Initial planned schedule will be posted by April 30, 2019. Schedule is subject to change
Dates Show Hours for July 5, 2019
INSTALLATION AND DISMANTLING OF EXHIBITS: All exhibits must be erected or completely arranged by or before one hour prior to the opening of the event. A tentative installation schedule will be included with the Official Exhibitors Guide. Exhibitors will receive a specific installation schedule thirty (30) days in advance of their assigned move-in date. This installation schedule must be adhered to in order to achieve maximum effective scheduling. Failure of any exhibitor to comply with the installation date assigned to them will result in their being charged for any additional resulting expense.
Goods received after the opening of the Exhibit must be delivered to the booth and put in place at times other than the official Exhibit hours. Goods and materials used in any exhibit shall not be removed from the exhibit area until the Show officially closes.
Any exceptions to this rule must have the written approval of Management.
Show Management shall have the authority to order labor to dismantle any exhibit that is not dismantled or in the process of being dismantled by the date and time to be provided by Show Management at a later date. The dismantle date and time are subject change by Show Management, but will be made known to exhibitors in the Exhibitor Service Manual. The expense incurred for dismantling the display and shipping it will remain the responsibility of the exhibitor.
Management shall have the authority to change carriers designated by exhibitors, if such carriers do not pick up according to schedule. In the event such action is necessary, it is agreed that no liability of any nature shall attach to Management. If it becomes necessary to haul materials to car loading companies, charges for such hauling shall be paid by the exhibitors concerned and Management shall be relieved of all responsibility in connection with such movement.
Management without liability for damage or loss, shall have the right to dismantle, dispose of, store and clear from the premises any display materials, goods, property or merchandise of any exhibitor who has failed to comply with the above requirements. Management may order such removal and storage at the sole expense of the exhibitor.
PAYMENT: Contracted exhibitors will be invoiced, and must remit at least 50% payment within 30 days of reserving space. Booth space reservations will not be guaranteed to be held after 30 days if 50% payment has not been received by Universal World Entertainment Group by that date. Final Balance will be due by June 1, 2019 under this rate schedule. Credit card payments are not accepted for amounts over $50,000. No refunds will be made whatsoever for cancellation of booth space after payment has been made.
SUB-LEASING OF SPACE: Exhibitor agrees not to re-assign, grant, or license the use of space, or any part thereof allotted to him. This rule means that exhibitors are not permitted to exhibit separately in their space any equipment or components built by non-exhibiting manufacturers without written consent of Management. Exhibitors shall not sublet any part of their spaces without the written permission of Management.
EXHIBIT AREA: The following specific regulations apply: 1) exhibitors are responsible for obtaining and complying with the regulations set forth by the Fire Marshall, any other controlling government authority and the policies of the facility and municipality, and in particular with respect to motorized vehicles, exhibit and decorating materials, and storage of empty shipping containers; 2) no flammable materials or explosives will be allowed in the Exhibit area; and 3) any hydraulic or electrically operated equipment must be lowered to ground unless it is supported by mechanical safety devices designed to prevent the equipment from dropping or falling. Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts the venue or exhibit area without the permission of Universal World Entertainment Group and the proper building authority. Packing, unpacking and assembly of exhibits shall be done in designated areas and in conformity
with directions of Universal World Entertainment Group, the venue manager or their assistants.
The Exhibitor: must, at the Exhibitor’s expense, maintain and keep in good order the exhibit and the space for which the Exhibitor has contracted.
FLOOR PLAN:—all dimensions and locations shown on the official floor plan to be supplied are believed, but not warranted, to be accurate. Universal World Entertainment Group reserves the right to make such modifications as may be necessary to meet the needs of the Universal World Entertainment Group., the Exhibitors and the exhibit program.
CONFLICTING MEETINGS & SOCIAL EVENTS: In the interest of the success of the entire convention and exhibition the exhibitor or sponsor agrees not to extend invitations, call meetings or otherwise encourage absence of members or exhibitors from the convention or exhibit hall during the official hours of the conference, which will be supplied and shall be binding upon the exhibitor/sponsor as though fully set forth herein. Universal World Entertainment Group. must approve, and reserves the right to prohibit any non-sanctioned, sponsored, networking, marketing, or hospitality function planned at the host facility during the event dates. Furthermore, Universal World Entertainment Group. requires that to meet a minimum standard of approval to host any such events, the hosting organization (s) must each also support the Universal World Entertainment Group. The Marriage Celebration Expo 2019 at a level of at least a $12,000 sponsorship package.
CHARACTER OF EXHIBIT/LIGHTS/AMPLIFIERS/MODELS: Management reserves the right to reject any exhibit or portion thereof which it considers inappropriate. Lights, amplifying equipment projecting sound beyond an exhibitor's own space is prohibited. Any use of Exhibit personnel must be handled with utmost decorum in every respect.
SAFETY DEVICES: The exhibitor agrees to accept full responsibility for compliance with federal, state, or local safety, fire and other regulations and to provide and maintain adequate safety devices.
INSURANCE AND INDEMNITY: Exhibitors are required to insure themselves against any and all claims resulting from their exhibit. Exhibitors, their agents, and employees waive all claims against the Universal World Entertainment Group., The Marriage Celebration Expo 2019 and the facility and municipality, for property damage and personal injury. Exhibitors, their agents and employees agree to hold harmless and indemnify Universal World Entertainment Group. and the facility, for any and all claims, suits, or liabilities resulting from any claims, demands, actions, penalties, judgments and liabilities of any kind (including attorney fees) resulting from their exhibits and/or the exhibitor's activities or breach of this agreement. Certificate evidencing Comprehensive General Liability Coverage must be provided to Management of Exhibition within 30 days of sign up, or prior to the on-site setup of display by firms obtaining space within 30 days of Show opening.
WATCHMEN AND SECURITY: Every reasonable precaution will be taken to protect property during the installation, Show days and removal period. However, neither Management, service contractors, nor the facility, are responsible for the safety of the property of exhibitors by theft, damage by fire, accidents, vandalism or other causes.
The Marriage Celebration Expo 2019 REGISTRATION: Each exhibiting company will be provided one (1) complimentary conference registration per each paid 100 square feet of exhibit space rented. This includes Conference Proceedings, Meals, Reception, Coffee Breaks, etc. In addition, each exhibiting company will be provided two (2) Exhibit Hall Only Passes per each 100 square feet of exhibit space rented. Sponsorship packages may entitle a company to additional registrations.
WORKER'S IDENTIFICATION: Exhibitor floor personnel must obtain a work pass in order to enter the The Marriage Celebration Expo 2019 space area during the installation and dismantling of the Show. All designated official Show service contractors for the The Marriage Celebration Expo 2019 will be required to have their personnel identified with badges that are acceptable to Management or work passes that are issued by Management during the installation, operation and dismantling of the Show. The badge or work pass must be worn at all times by the employee. Work passes are valid only during installation and dismantling of the Show. Your cooperation is requested in making certain that all people working in your space are identified.
INDEPENDENT SERVICE CONTRACTORS: An independent service contractor is any company other than the designated official that provides services such as display installation and dismantling, models, florists, photographers, audio-visual firms, etc. and need access to tour exhibit any time during installation, Show dates or dismantling. Employees of independent service contractors must wear a work pass during the installation/dismantling periods and during Show hours.
The exhibitor must request in writing from Management an authorization to use an independent contractor. This request must contain the following information: the company name and primary contact, address and phone number of the contractor to be used and the services it is to perform. Also the exhibitor must inform whether this contractor is authorized to order Show services on the exhibitor's behalf. Notice from the independent contractor to Management with copies of written authorization from the exhibitor to perform services if applicable will be acceptable.
CANCELLATION OF EXHIBIT SPACE: In the event of cancellation of exhibit space by an exhibitor after the Exhibit Space Contract is signed and accepted, no refunds shall be made whatsoever.
INABILITY TO HOLD EXHIBIT. In the event that Management should be unable to hold the The Marriage Celebration Expo 2019 due to any physical disaster, labor strike, or any other occurrence, exhibitors expressly absolve Management of any liability for losses resulting from such occurrence. In such event, exhibitors will be refunded their space rental payments to the extent that Management can do so after covering its expenses.
FAILURE TO OCCUPY SPACE: Space not occupied by one hour prior to the opening of the show on July 2019, may be forfeited by the exhibitor and this space may be resold, reassigned or used by Management without refund, unless prior approval for late occupancy is obtained in writing from the Management. If the exhibit is on hand, the Management reserves the right to assign labor to set up any display that is not in the process of being erected by one hour prior to the opening of the show on July 2019, and to instruct that the exhibitor be billed for all charges thus incurred.
EXCLUSION: Universal World Entertainment Group shall have the right to exclude or to require modification of any display or demonstration which, in its sole discretion, it considers unsuitable to or not in keeping with the character of the Exhibit. The Universal World Entertainment Group also has the sole authority to accept or reject applicants for exhibit space.
SPACE ASSIGNMENTS: Universal World Entertainment Group shall use its best efforts to locate the table/booth in one of the locations designated by exhibitor to provide physical separation of the booth from the booths of those competitors from whom the Exhibitor has requested such separation. Notwithstanding the above, Universal World Entertainment Group reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary. In the event that the The Marriage Celebration Expo 2019 is switched to a different exhibit hall, facility, or venue, then Universal World Entertainment Group will re-assign the exhibitor a new space in the new location. Universal World Entertainment will make a good faith effort to assign the exhibitor to a similar space as was previously assigned, or to the best space available.
LOTTERIES, CONTESTS, CONCESSIONS AND GIVE-A-WAYS: Universal World Entertainment Group has final approval for any or all lotteries, contests or give-a-ways at the meeting. Cash prizes of any amount are prohibited. No lotteries or contests, games of skill or chance involving individual merchandise prizes in excess of $50 (except daily door prizes) will be permitted to be operated in the Exhibit. These activities and prizes must be within the limits of good taste and are subject to the control and decision of Management. Concessions, Give-A-Ways and other exhibit floor activities that directly conflict with sponsorship packages will not be allowed. Exhibitors should inform Management of these activities before the Show in order to avoid the possibility of the activities being stopped by Management.
HANDLING AND STORAGE: Universal World Entertainment Group and the owners or managers of the facility where the Exhibit will be held shall not except or store display materials or empty crates. Such arrangements may be made through the Official Drayer if desired, and exhibitor shall in any event provide the Official Drayer with copies of all bills of lading. All shipments and deliveries to the Exhibit shall be prepaid. Exhibitor shall not incur any obligation to the Official Drayer merely by reason of providing copies of any bill of lading.
MUSIC AND COPYRIGHTED MATERIALS: The exhibitor shall be responsible for securing any and all necessary licenses or consents for any performances, displays or other use of copyrighted works, patented inventions, or other intellectual property in connection with this Exhibit or any hospitality function that may be held in conjunction with this Exhibit. Further, an exhibitor may not use or prevent live, recorded or broadcast music at the The Marriage Celebration Expo 2019, unless the exhibitor notifies the Show Management of its intent to do so, and the exhibitor has secured all necessary licenses or consents for musical presentation and provide the Show Management with copies of all licenses and consents.
FAILURE TO OBSERVE RULES: Any failure to comply with these rules shall, at the sole discretion of Management, be cause for closing the offending exhibitor's display, as a result of which exhibitor expressly agrees to hold Management harmless and prepayment for such will not be refundable.
SPONSORSHIP: Exhibitor may elect to sponsor an event or item associated with the Marriage Celebration Expo 2019 Conference & Expo. Please see sponsorship details and terms in separate sponsor agreement form or summary listing. Sponsorship Payment: 50% will be due within 30 days of submission of agreement; Final Balance will be due by June 1, 2019. If sponsor agreement is made after June 1, 2019, then balance will be due in full within 30 days of the agreement date. Sponsorship refunds shall be made at the sole discretion of Management for requests prior to June 1, 2019.. Absolutely no refunds related to paid sponsorships will be made after June 1, 2019. Universal World Entertainment Group reserves the right to assign at its discretion, exclusivity of, or affiliation with specific sponsorship items or events. Some items or events may have multiple sponsors. Show Management may in its sole discretion rotate different sponsoring companies provided that sponsorship contracts are finalized early in the sales cycle.
COMMUNICATION CONSENT: By applying to exhibit in the The Marriage Celebration Expo 2019, exhibiting organizations also consent to receive communications sent by or on behalf of the The Marriage Celebration Expo 2019 its related entities, and all partners and contractors related to the The Marriage Celebration Expo 2019. Exhibiting organization's consent to receive communications of all types and via all methods, including facsimile (at any and all phone numbers), regular mail (at any and all addresses), express delivery services (at any and all addresses), telephone (at any and all phone numbers), and email (at any and all email addresses). Regarding above described communications, exhibiting organizations waive any right or claim made under the Federal Communications Commission (FCC) Federal Telephone Consumer Protection Act, or any other statute. This consent covers a period of twenty-four (24) months from date of application contract submission